Background

This article covers the initial setup of co-payments from insurance companies and also how to manage the payments.

Initial Setup

Initial setup requires creating a Liability, Type Credit Card account called something such as Insurance Payment. To do this:

• Go to Lists from the menu bar at the top of the screen
• Choose Accounts from the drop-down
• Click the Liabilities tab
• Click New
• Enter a unique number
• Enter name
• Type is Credit Card
• Click OK

Billing the Client

Create an invoice for the client:

• Go to Command Centers from the menu bar at the top of the screen
• Choose Sales Register from the drop down
• Click New Sale
• Enter client card
• Indicate desired Layout (button on bottom of Sale: Service, Item, Professional, etc.)
• Enter appropriate information
• Enter Paid Today (by client) amount
• Click Record

This invoice will show in Sales Register, Open Invoices tab

Billing the Insurance Company

Create an invoice for the insurance company:

• Go to Command Centers from the menu bar at the top of the screen
• Choose Sales Register from the drop down
• Click New Sale
• Enter Insurance Company card
• Indicate desired Layout (button on bottom of Sale: Service, Item, Professional, etc.)
• Enter appropriate information (reference client invoice number)
• Use the Insurance Payment, Liability, Type Credit Card account for posting
• Click Record

Receiving the Insurance Company Payment

When payment is received from insurance company

• Go to Command Centers from the menu bar at the top of the screen
• Choose the Sales Register from the drop down menu
• Select Open Invoices tab
• Highlight the Insurance Company invoice
• Click the Receive Payment button in the lower, left-hand area of the Sales Register
• Receive Payment, posting to operating bank account or Undeposited Funds

Applying Insurance Payment to Client Invoice

After you received the insurance company payment:

• Go to Command Centers from the menu bar at the top of the screen
• Choose Sales Register from the drop down
• Select Open Invoices tab
• Highlight the Client invoice
• Click the Receive Payment button in the lower, left-hand area of the Sales Register
• Receive Payment, posting to the Insurance Payment account
• Click Record