You can create a company file in AccountEdge using the New Company File Assistant. This assistant is a series of interactive windows that guide you through creating a new company file in just minutes.

Before You Begin

Before creating a new company file in AccountEdge, you should have the following information available to help streamline the process.

Current Fiscal Year - This is the fiscal year you want to start recording transactions for in your company file.

Last Month of Fiscal Year - This is the month your fiscal year ends; for most businesses, this is usually December.

Conversion Month - The earliest month you want to record transactions for.

Number of Accounting Periods - You can choose to have 12 or 13 accounting periods. Using 13 periods allows you to record year-end adjusting entries into a fictitious accounting period so they won't affect year-over-year comparisons of your 12th month.  

List of Accounts - Accounts are where you will allocate your transactions. You have a few options for this:

• Start with an account list provided by AccountEdge. You can select a predefined accounts list suitable for your business based on Industry and Business Type.
• Import a list of accounts. You can import an account list from another software or from one that your accountant has provided.
• Build your own list. You can start with an account list that has the minimum required accounts to get started, and then add to it as you begin using AccountEdge.
• Import your QuickBooks Desktop IIF file to build your accounts list.

TIP: You can modify your accounts list after creating your company file for all of the options listed above.

Customer List & Open Invoices (Accounts Receivable) - Gather a list of your customers, along with their addresses, phone numbers, and other contact information. We also recommend gathering a list of all sales you’ve made to customers with balances due as of your go-live date, commonly known as an Accounts Receivable Aging report.

Vendor List & Open Purchases (Accounts Payable) - Gather a list of your vendors, along with their addresses, phone numbers, and other contact information. You should also gather a list of all the purchases you haven’t fully paid off yet with balances due as of your go-live date,, commonly known as an Accounts Payable Aging.

Employee List & Payroll Information - Gather a list of your employees, their addresses, phone numbers, and other payroll information.

Items and Services Information - Gather a list of your items and services offered with additional price details.

To Create a New Company File

1. When you launch AccountEdge, you will see the Welcome to AccountEdge window
2. Click ‘Create New Company File’ or click ‘File’ > ‘New File’ on the top menu bar
3. This will begin the New Company File Assistant, click Next when you are ready to begin
4. Enter information about your company, click Next
5. Select your accounting preferences, click Next
6. A pop-up window will appear showing you your conversion month, day, and year, letting you know that no transactions can be entered before this date, click OK
7. Confirm your accounting information is correct, click Next
8. Select one of the options to build your accounts list, click Next

• If you selected to start with an accounts list provided by AccountEdge, you can select your Industry and Business type here, click Next
• If you selected to start with your own accounts list or create your accounts list once you begin using AccountEdge, you will skip the Industry/Business type selection
• If you selected to import your QuickBooks data, a limited account list will be created to start. After yor file is created, the QuickBooks IIF Import Tool will guide you through additional steps.

9. Confirm or change where you would like your company file saved on your local computer, click Next
10. Congratulations, you have created your new company file, click Close to open the new file