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Employee Hours Showing on a Salary Wage When Processing Payroll

Table of Contents

Overview Why Hours Appear on the Paycheck How to Disable Hours Pre-Filling on Salary Paychecks

Overview

Starting with the release of AccountEdge Desktop r34.0.19, a new feature was introduced: Pay Frequency now includes Hours for Salaried Employees.

When processing a paycheck for a salaried employee, the Hours per Pay Period defined in their card file will automatically populate in the paycheck — even for salary-type wage categories.

Some states require hours on payroll records for reporting purposes. These hours are pulled from the employee’s card and are used for reporting only — they do not affect any payroll calculations or net pay amounts.

Why Hours Appear on the Paycheck

The hours are sourced from the employee’s card file: Card File → Payroll Details tab → Wages → Hours per Pay Period. These pre-fill into the paycheck line for the salary wage category and are visible in the Pay Employee window under the HOURS column.

Pay Employee window showing 40 hours pre-filled on Base Salary line

Fig 1: The Pay Employee window (left) shows 40 hours auto-filled on the Base Salary line. The Card Information window (right) shows the Hours per Pay Period value of 40 set under Payroll Details > Wages.

How to Disable Hours Pre-Filling on Salary Paychecks

If you do not want hours to pre-fill automatically, uncheck the option on the wage category:

  1. Go to Payroll module → Payroll Categories → Wages.
  2. Open the salary wage (e.g., Base Salary).
  3. At the bottom of the Wages Information window, uncheck Use Employee Pay Period Hours on Paycheck.
  4. Click OK to save.
Wages Information window with Use Employee Pay Period Hours on Paycheck checkbox highlighted

Fig 2: Uncheck the highlighted option to stop hours from pre-filling on paychecks.

Once unchecked, the HOURS column for this wage will remain blank when processing paychecks.

⚠ Note — Recommended to Keep Hours EnabledIt is strongly recommended to keep this option checked. Hours on paychecks are used by Aatrix State Payroll Formsfor state reporting. If hours are absent, certain payroll forms will have no hours pre-filled, which may require manual correction before filing.
exempt payroll salary r34.0.19

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